Applying an Enterprise Content Management solution can be a daunting task for businesses that are already paperless let alone companies that are dealing with mounds of physical documents floating internally from decision maker to decision maker. Good news is, there is hope and ISC can help. Here are some important reasons why implementing an ECM strategy at your company or institution should be at the top of your 2020 agenda and taken seriously when allocating your IT budget.
- Minimize key strokes and data entry
- Improve data accessibility
- Reduce Human Error
Business process automation and AI are being successfully deployed across all industries to reduce costs and streamline processes. This is especially relevant for managing “information chaos” in a world where data is a company’s most powerful asset. Intelligent Capture will automatically extract data from your documents, reducing human error, and increasing ease of retrieval and the ability to harness your company’s precious data for analytics and insights.
INSTANT DOCUMENT ROUTING
Manually moving documents to the right decision maker is one of the most time consuming and laborious tasks in most business processes; therefore, automating document routing with workflow can be extremely beneficial to your business or institution. It will save your team time, substantially reduce costs and increase process transparency and consistency.
24/7 ACCESS TO INFORMATION
- Allow end users to access business critical documents 24/7.
- Grant multiple users access to the same document.
- Increase information transparency. When a change is made or a step is approved, it will be globally viewable.
It is undeniable that transparency is key to maximizing internal efficiencies. Allowing managers and end-users to pinpoint exactly where each document is in its life-cycle and also track the average workflow cycle time can have gravitas impact on overall productivity.
Streamline business processes by allowing internal systems to communicate and transmit data back and forth. This allows for quick access to the data you need in real time.
MEASURE INTERNAL EFFICIENCIES
- Monitor task completion times and overall productivity.
- Identify process bottlenecks.
- Display your businesses processes in a meaningful way to internal decision makers.
Gaining the ability to measure your team’s productivity and better understand internal metrics is one of the most attractive benefits to decision makers for implementing an ECM solution. These metrics will help your team identify process bottlenecks and formulate methods to alleviate them. These actions will not only increase productivity and reduce expenses, but also can create a morale-boosting environment that incentivizes end users to reach goals set forth by management instead of plowing through a seemingly endless list of tasks to complete.
STORE CONTENT SECURELY
This benefit seems obvious, but is still one of the most common reasons that companies initially turn to ISC for their ECM implementation. Many companies and institutions are not currently meeting regulatory compliance for their industry, which can put them at legal risk. Relax knowing your valuable content is securely stored and meeting compliance and record requirements.